Education
Archiving and document management solutions adapted to educational institutions: schools, colleges, high schools, universities.
Documentary challenges in the education sector
Educational institutions produce and store a considerable amount of documents throughout their activity: student files, administrative registers, exams, diplomas, pedagogical archives, and documents related to teachers and administrative staff.
These documents often need to be kept for very long periods. In some cases, they must remain accessible several decades after a student leaves or a diploma is issued.
This progressive accumulation creates significant constraints for institutions: lack of space, difficulty in quickly finding information, risks related to the preservation of sensitive documents, and complexity in daily archive management.
We manage all your educational documents
Student files
Registrations, reports, medical records
Diplomas
Transcripts, diplomas, certifications
Pedagogy
Courses, programs, exams, answer keys
Staff
Teacher files, administrative records
Administrative
School councils, budgets, contracts
Exams
Subjects, papers, results, juries
International
Exchanges, Erasmus, agreements
Research
Theses, publications, laboratories
Organization and structuring of educational archives
Over the years, educational institutions accumulate a large volume of administrative, pedagogical and academic documents.
Without clear organization, these archives become difficult to use and quickly take up significant space in the institution's premises.
OZIE VÖR supports schools, high schools and universities in structuring and managing their documentary collections.
Regulatory framework and best practices
Educational institutions must organize the preservation of their archives to guarantee administrative and academic traceability of documents.
Standard retention periods
- Student files: long-term retention
- Diplomas: permanent retention
- Exams and papers: several years
- Staff files: administrative retention
- Financial documents: regulatory retention
Archiving best practices
- Structured classification of archives
- Document inventory
- Secure access to files
- Digitization of sensitive documents
- Controlled destruction of expired archives
Outsourcing educational archives
Many institutions lack space to keep their archives over long periods.
Outsourcing frees up space on premises while maintaining simple and secure access to documents.
Our solutions for education
OZIE VÖR supports educational institutions in organizing, preserving and modernizing their archives.
Our solutions help structure documentary collections, secure archives and facilitate access to administrative and pedagogical information.
Concrete use cases
Primary school / Middle school
- Student administrative files
- Attendance registers
- Class councils
High school
- Guidance files
- Exams (GCSE, A-levels)
- School reports
University
- Student files
- Diplomas and supplements
- Theses and dissertations
Rectorate
- Staff management
- Academic exams
- Statistics
Private school
- Tuition contracts
- Family files
- Scholarships and aid
Training center
- Trainee files
- Professional certifications
- Funding
Document training for education
Practical training for your administrative teams
School records management
Organization and preservation of student archives
Administrative archiving
Structuring of documentary collections
Digitization of pedagogical documents
Methodology and best practices
Frequently asked questions
Document management in education
Sustainably organize your institution's archives
Schools, high schools, universities and training centers: we support you in organizing, preserving and modernizing your archives.